Claimed Expenses Screen

Use the Claimed Expenses section of the Expense Report form to claim expenses for reimbursement.

To display the Claimed Expenses section of an open Expense Report, click the Claimed Expense bar or click the plus sign (+) at the end of the bar to expand it.

You can add, edit, or delete the following types of expenses:

Car rental
Entertainment
Lodging
Meals
Mileage
Other
Transportation

Screen Buttons

Field	Description
Add	To add expense detail, click Add and from the pop-up menu, select the expense category and expense type you want to add.
Edit	Select the check box next to the expense detail you want to edit, and click Edit. From the pop-up menu, select the expense category and expense type you want to add.
Delete	Select the check box next the expense detail you want to delete, and click Delete. Note: This button does not display if you are allowed to correct processed expense reports, but are not allowed to enter corrections that would change the Expense Incurred amount.
Layout	After you add an expense, it displays in the table on the Claimed Expenses screen. You can change the layout of the table using the Layout drop-down menu. This drop-down menu enables you to change the layout of columns in the Claimed Expenses table. Select one of the following from the Layout drop-down menu: Category Columns Date Columns Standard For more information, see Expense Report Table Views.

Claimed Expenses Table

After you add an expense to Claimed Expenses, the details for that expense display on the Claimed Expenses screen. Expenses are displayed in the order in which they were entered. The fields in the table are read-only.

Not all of the columns described below display in each table view option. Exceptions are noted. The order of the columns also varies by table view.

Field	Description
Category	This column displays the expense category (for example, Transportation) that was selected when added or edited the expense.

Note: If you selected the Category Column layout option, there is a separate column heading for each expense category included in the expense report.

Field	Description
Type	This column displays the type of expense for the selected category. For example, if the category is Transportation, Train would be a possible expense type.
Location	This column displays the location where the expense was incurred. The information is derived from the Details tab when you add or edit lodging or meals expenses. This column only displays in the Standard layout.
Date(s)	This column displays the date of the expense. It derives from the Expense Date field on the Details tab, which was completed when you added or edited the expense. If you selected the Date layout option, there is a separate column heading for each date included in the expense report.
Description	This column displays the expense description (for example, Airfare or Hotel). It derives from the Short Description field on the Details tab, which was completed when you added or edited the expense This column only displays in the Standard layout.
Amount (xxx)	This column displays the amount of the expense. It derives from the Reimbursable Expense field on the Amount tab, which was calculated when you added or edited the expense. This column only displays in the Standard layout.